Careers

Role Purpose:

The job holder will be primarily responsible for providing administrative and operational support to ensure smooth day-to-day project activities. The role includes managing documentation, coordinating with clients, vendors, and site teams, maintaining records, preparing reports, handling correspondence, and supporting compliance with company and client requirements to achieve efficient facility operations.

Key Task and Responsibilities:

Administrative Support:

• Managing project documentation, including creation, storage, and distribution of documents.
• Preparing reports, presentations, and other documents for project meetings
• Handling correspondence and scheduling meetings between the project team

Scheduling and Coordination:

• Organizing and maintaining project schedules, ensuring that deadlines are tracked and met.
• Coordinating the activities of the project team and ensuring proper communication among members.
• Arranging logistics for project meetings, workshops, and travel, if necessary.

Documentation and Reporting:

• Ensuring proper documentation of all project-related activities, including meeting minutes, change logs and risk registers.
• Assisting in the preparation and distribution of regular project status reports.

Resource Management:

• Supporting project resource allocation, ensuring that team members are assigned tasks according to their skills and availability.
• Monitoring the use of project resources and ensuring that they are properly accounted for.
• Project time keeping, Visa follow-ups and other HR related tasks.

Procurement:

• Raising of material requisition for the project through the procurement system, following up with supplier for material delivery and booking of GRN’s.
• Updating the stock inventory using the CAFM system

Experience, Knowledge and Skills:

• Business Management Studies Degree/Diploma
• At least 3 years’ experience in a Administration role
• Good Knowledge of all elements of FM services
• Fluency in English and additional Languages is a plus.
• Computer knowledge is a must
• Good customer services skill.
• Time management