Careers

Role Purpose:

Document controller is responsible for managing and maintaining the flow of documents within an organization and on specific projects. Main purpose is to ensure that all documentation is accurately prepared, distributed, filed, and accessible to the correct people at the right time, while also adhering to company procedures and regulatory requirements.

Key Task and Responsibilities:

Document Control System Management

• Procedure Implementation: Develop, implement, and maintain document control procedures to optimize the efficiency and accessibility of the Document Management System (DMS).
• Version Control & Integrity: Enforce stringent version control processes to ensure all personnel access the most current, approved documents, preserving document accuracy and integrity.
• Quality Assurance: Review and validate incoming and existing documents for accuracy, completeness, and compliance with organizational standards and formatting requirements.
• Records Maintenance: Maintain all records and documentation in full compliance with legal, regulatory, and contractual obligations.

Information Security and Archiving

• Confidentiality: Safeguard the confidentiality and security of sensitive and restricted information and documents.
• Collaboration & Compliance: Work closely with cross-functional teams to ensure adherence to document control, retention, and archiving policies.
• Archive Management: Manage the central document archive, overseeing the full lifecycle of documents from creation to secure disposal.

Experience, Knowledge and Skills:

• Diploma or bachelor’s degree in business administration, Information Management or a related field
• Minimum 4-5 years’ experience as a Document Controller
• Proficient in Microsoft Office and document management systems. Knowledge of ISO standards is a plus.
• Strong organizational, communication, and attention-to-detail.
• Ability to work independently and as part of a team