Careers

Role Purpose:

The role is to support the organization by ensuring that all financial records and reporting are up to standard, updated and maintained regularly. In some cases, they are responsible for working with third parties, like banks or auditors, to keep business finances on track.

Key Task and Responsibilities:

1. Accounts Receivable (AR) Schedule

• Customer Invoicing-Maintain records of all customer invoices and ensure they are issued accurately and timely.
• Collections Management-Monitor outstanding receivables, follow up on overdue accounts, and manage the collection process.
• Prepare an aging report of receivables to identify overdue accounts.

2. Invoices Booking:

• Review and book supplier invoices in the accounting system.
• Verify the accuracy and completeness of supplier invoices against the contracts.
• Reconcile subcontractor statements with booked invoices.
• Coordinate with project managers and supplier to resolve any discrepancies.

3. Accounts Payable (AP) Schedule:

• Track all vendor invoices and ensure they are processed for payment accurately and timely.
• Schedule payments to vendors, ensuring cash flow is managed effectively.
• Prepare an aging report of payables to manage due dates.

4. Cost Management and Control

• Job Costing - Allocate costs to specific projects accurately, tracking expenses against budgeted amounts and identifying variances.
• Overhead Allocation: Distribute indirect costs (such as administrative expenses) across various projects to determine their true profitability.

5. Systems and Processes

• Software Management: Implement and manage accounting software tailored to the construction industry, ensuring data accuracy and facilitating efficient financial management.
• Process Improvement: Continuously seek ways to improve accounting processes, enhance efficiency, and reduce costs.

6. Bank Reconciliations:

• •Perform monthly bank reconciliations for all company bank accounts.
• •Compare bank statements with accounting records to identify and resolve discrepancies.
• •Ensure timely and accurate completion of bank reconciliations.
• •Investigate and clear any outstanding items.

7. Intercompany Reconciliations:

• Perform intercompany reconciliations to ensure transactions between affiliated entities are accurately recorded.
• Reconcile intercompany balances on a regular basis.
• Address and resolve any discrepancies in intercompany accounts.
• Maintain accurate records of intercompany transactions.

8. VAT Filing:

• Prepare and file VAT returns in compliance with local tax regulations.
• Maintain accurate records of VAT transactions.
• Reconcile VAT payable and receivable accounts.
• Address and resolve any VAT-related queries or issues with the VAT Auditors

9. MIS Reporting:

• Assisting monthly and annual Management Information System (MIS) reports.
• Analyze financial data to provide insights and recommendations to management.
• Collaborate with the Commercial Team to ensure the accuracy and timeliness of MIS reports.
• Present financial reports to management and stakeholders as required.

10. Maintaining Balance sheet Schedules

• Tracking Prepaid Expenses: Ensure all prepaid expenses, such as insurance, rent, and maintenance contracts, are tracked accurately.
• Amortization of Prepaids: Regularly amortize prepaid expenses to the income statement over their useful life, ensuring expenses are matched with the period they benefit.
• Recording Deposits: Maintain a schedule of all deposits made, ensuring accurate recording in the accounting system.
• Interest Tracking: Track interest earned on deposits and ensure it is recorded correctly.
• Provision Tracking: Record and monitor provisions for liabilities such as warranties, legal disputes, or future expenses

11. Fixed Asset Register (FAR)

• Asset Tracking: Maintain a detailed register of all fixed assets, including acquisition date, cost, depreciation, and disposal information.
• Depreciation Calculation: Calculate and record depreciation expenses for all fixed assets, ensuring compliance with applicable accounting standards.

12. Finalization of Audit:

• Assist in the preparation of financial statements and supporting documents for audit.
• Liaise with external auditors and provide necessary documentation and support.
• Address audit queries and ensure timely resolution of audit findings.
• Implement recommendations from auditors to improve financial processes and controls.

13. Liaising with Banks Operations, and Client Representatives During the Issuance of Bank Guarantees for Specific Projects

• Application Process: Prepare and submit the necessary documentation to apply for bank guarantees, ensuring all forms and supporting documents meet the bank's requirements.
• Coordination for Issuance: Coordinate with the bank to facilitate the timely issuance of bank guarantees, addressing any queries or additional information requests from the bank.
• Documentation and Information: Gather and compile all project-related documentation and information required for the bank guarantee application.
• Understanding Client Requirements: Communicate with the client representatives to understand their specific requirements and expectations regarding the bank guarantee.

Experience, Knowledge and Skills:

• 3-5 years as accountant.
• B.com Graduate.