Careers

Role Purpose:

The job holder will be primarily responsible for coordinating & assisting Tradesman/workers for carrying out periodic site/maintenance work progress in all day-to-day activities, ensuring all technical works in accordance with specification and project management manual. First line manager of staff from all disciplines employed on contracts.

Key Task and Responsibilities:

 Daily Operations Management:

• Oversee and manage all financial aspects of FM projects, including cost control and budget management.
• Prepare and review cost estimates for repair and maintenance projects, ensuring accuracy and alignment with project specifications.
• Track project progress and expenses, ensuring that the project stays within the agreed budget and that variations are properly recorded and managed.
• Provide regular cost reports and forecasts to the Facility Manager and senior management, highlighting potential risks and cost-saving opportunities.
• Manage change orders, ensuring proper documentation and cost assessment for additional works or variations to the project scope.

Cost Estimation and Budgeting:

• Prepare detailed cost estimates and budgets for new projects/work orders, including labor, materials, equipment, and subcontractor costs.
• Analyze and compare quotes from contractors, suppliers, and subcontractors to ensure cost efficiency and value for money.
• Provide cost advice and value engineering solutions to optimize project design and reduce overall project costs without compromising on quality.
• Monitor and control project costs, identifying any variances from the budget and taking corrective action as required.

Contract Administration:

• Administer and manage contracts with contractors and suppliers, ensuring that contractual obligations are met in terms of cost, time, and quality.
• Review, prepare, and negotiate contract terms and conditions, ensuring that all contracts are legally sound and in the best interest of the company.
• Maintain comprehensive records of all contract documents, including agreements, change orders, and payment certificates.
• Handle disputes or claims that arise during the project, working closely with the project team to resolve them in a timely and cost-effective manner.

Quotations and Procurement:

• Prepare documentation, including bills of quantities, specifications, and schedules, to ensure accurate and competitive tendering processes.
• Evaluate quotations from contractors and subcontractors, making recommendations based on cost, quality, and ability to meet project requirements.
• Manage the procurement of materials and services for the project, ensuring timely delivery and cost efficiency.
• Assist in negotiating contracts with suppliers and subcontractors, ensuring favorable terms for the company.

Payment and Cash Flow Management:

• Prepare interim valuations and final accounts, ensuring accurate and timely payments to contractors and suppliers in line with the contract terms.
• Monitor project cash flow and financial performance, ensuring that project costs are tracked and managed effectively.
• Prepare payment applications and certificates, ensuring that payments are made in accordance with the project’s financial schedule.

Risk and Cost Control:

• Identify potential cost risks and develop strategies to mitigate them, ensuring that the project remains on track financially.
• Perform cost analysis for risk management, ensuring contingency plans are in place for potential cost overruns or delays.
• Maintain an updated cost control system, tracking project expenditures and ensuring that all costs are accurately accounted for.

Client and Stakeholder Communication:

• Liaise directly with clients, contractors, and Facility Managers to provide regular updates on project costs and financial performance.
• Prepare detailed cost reports, forecasts, and financial summaries for the client, ensuring transparency and open communication on project finances.
• Attend project meetings, providing cost-related input and ensuring that financial matters are addressed promptly and effectively.

Quality Control and Compliance:

• Ensure that all cost management and contractual activities comply with the company’s standards and legal requirements.
• Review and verify work performed on-site to ensure that it meets the required specifications and that payment claims are justified.
• Conduct regular site visits to assess progress and ensure that the project is on budget and schedule, taking corrective action where necessary.

Experience, Knowledge and Skills:

• Civil Engineering /Diploma with 5 years’ Experience in FM field.
• CQS (Certified Quantity Surveyor)
• At least 4 years’ experience in Engineering role.
• Good Knowledge in all elements of FM services.
• Fluency in English, Additional Language is a plus.
• Computer knowledge is a must.