Careers

Role Purpose:

The Store Manager is responsible for establishing and thereafter managing a fully functional central store for the organization's Facilities Management operations. This is a build-from-scratch role: the incumbent will design the store layout, material coding structure, inventory system, and standard operating procedures, then run day-to-day store operations covering receipt, storage, issuance, and control of MEP spares, tools, consumables, PPE, and other FM-related materials across multiple sites and contracts.

Key Task and Responsibilities:

Central Store Set-Up (Greenfield Scope)

• Plan and design the physical layout of the central store, including racking, shelving, bin locations, and zoning by material category (electrical, mechanical/HVAC, plumbing, civil, cleaning consumables, PPE, tools & equipment, hazardous materials).
• Develop a material coding / SKU numbering system aligned with FM asset and trade categories, in coordination with Procurement and CAFM administrators.
• Select and configure the inventory management system (ERP/CAFM module or standalone system) — item masters, UOM, min-max levels, and reorder points.
• Establish standard operating procedures (SOPs) for goods receipt, put-away, issuance, returns, transfers between sites, and stock disposal.
• Set up bin cards, labeling, signage, and physical stock identification systems.
• Define store access control, security, fire safety, and HSE housekeeping standards (5S methodology).
• Conduct an initial baseline stock count/audit once materials are received into the new store and establish opening balances.
• Coordinate space planning, storage equipment procurement (racks, pallets, bins, forklifts/trolleys) and any minor fit-out required to operationalize the warehouse.

Inventory & Stock Control

• Maintain accurate, real-time stock records reconciled against physical inventory.
• Conduct scheduled cycle counts (daily/weekly for critical items) and periodic full stock takes.
• Investigate and resolve stock discrepancies; document root causes and corrective actions.
• Apply FIFO/FEFO principles for consumables and shelf-life-sensitive materials.
• Monitor min-max/reorder levels and trigger replenishment requests proactively to avoid stock-outs on critical spares.
• Identify slow-moving, excess, and obsolete stock; recommend write-off, transfer, or disposal actions.
• Maintain and Tag CAPEX items and track the movement.

Receiving, Issuance & Documentation

• Inspect incoming deliveries against purchase orders for quantity, quality, and specification compliance; process Goods Received Notes (GRNs).
• Issue materials against approved work orders / job requests / material requisitions, ensuring full traceability to site, contract, or cost center.
• Manage returns, defective/damaged material handling, and warranty claim coordination with suppliers.
• Maintain records for tools/equipment loaned out to technicians and ensure timely return.
• Maintain Material Safety Data Sheets (MSDS) for hazardous or chemical items stored.

Procurement & Vendor Coordination

• Raise purchase requisitions based on reorder points and upcoming PPM or project mobilization requirements
• Coordinate with the Procurement team on RFQs, lead times, and urgent/emergency material sourcing.
• Support planning of critical spares holding for AMC (Annual Maintenance Contract) obligations across FM sites.
• Support Planning and stocking HR Welfare Requirements including Uniforms, PPE items, Bedding items etc.

Reporting & Compliance

• Prepare and circulate periodic reports: stock status, ageing/obsolescence, consumption trends, and variance reports.
• Ensure store operations comply with company SOPs, HSE regulations, and internal audit/finance requirements.
• Support internal and external audits with accurate documentation and stock verification.
• Support month-end stock valuation in coordination with the Finance department.
• Identify , Segregating & Disposing the Scrape materials as per company policy.
• During Demobilization co-ordinate with Project team and arrange unused material Collection and storage for re-use of Tools and spare parts,

Team & Stakeholder Coordination

• Liaise closely with site storekeepers, buyers, CAFM administrators, and technicians across all FM contracts (e.g., multi-site facilities such as business districts, ports/economic zones, palaces, and commercial towers).
• Train and supervise store assistants/helpers as the store team grows.
• Act as the single point of contact for all central store-related queries from operations and project teams

Experience, Knowledge and Skills:

• Bachelor's degree or Diploma in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 5 years of experience in store/warehouse/inventory management, including at least 2–3 years within the Facilities Management, MEP contracting, or construction industry.
• Proven experience setting up a store/warehouse from scratch is highly preferred.
• Hands-on experience with ERP/CAFM/inventory systems (e.g., SAP, Oracle, Maximo, or similar platforms).
• Strong working knowledge of MS Excel and inventory control techniques (ABC analysis, EOQ, FIFO/FEFO, cycle counting).
• UAE experience strongly preferred; familiarity with UAE labor and HSE regulations.
• Valid UAE driving license preferred; forklift operation certification is an advantage